The vacancy is well-structured with clear responsibilities and compensation, but lacks some details on processes and company presence.
Job description
We are looking for an Office Manager to join our team.
Responsibilities
- **Office Supply Management:** Organizing and maintaining inventory of all office necessities, including stationery and groceries, to ensure uninterrupted office functioning.
- **Logistics Coordination:** Managing interaction with courier services and contractors to guarantee timely delivery and document exchange.
- **Employee Support:** Providing administrative assistance to employees to create a comfortable and efficient working environment.
- **Administrative Reporting:** Keeping records and preparing regular reports to track office expenses and task completion statuses.
- **Ad-hoc Task Execution:** Handling various tasks from the head of the department to support broader operational goals.
- **Workflow Optimization:** Implementing AI-based solutions for routine scheduling and inventory tracking to streamline administrative processes.
Requirements
- **Relevant Experience:** At least 1 year of proven experience in an Office Manager position to ensure smooth and professional daily office operations.
- **Software Proficiency:** Experienced user of MS Office to maintain organized documentation, schedules, and digital records.
- **Language Proficiency:** English at a B2 level (with Greek as a valuable advantage) to communicate effectively in a multicultural environment and coordinate with local vendors.
- **Information Management:** Ability to process and organize a vast load of information to prevent operational bottlenecks and maintain order.
- **Proactive Problem-Solving:** Energetic and proactive attitude with the ability to multitask under pressure to resolve office-related issues quickly.
- **Communication Skills:** Strong verbal and written communication skills to provide high-quality assistance to employees and management.
- **AI Tooling Awareness:** Interest in using AI tools for task scheduling, automated reminders, and document drafting to increase personal and office productivity.
Conditions
- **High salary** (plus performance bonuses and salary revision).
- **Work schedule:** Mon-Fri (9h with 1h lunch break), flexible start 8:00-10:00.
- **24-days holiday leave.**
- **First line seaview from your office.**
- **Corporate English and Greek lessons.**
- **GYM and SPA in the office.**
- **Corporate meals.**
- **Eventful corporate life.**
- **Exciting work challenges that allow you to grow to your full potential.**
- **Strong team of like minded professionals who will be by your side to accomplish ambitious projects, and to stimulate your professional development and bring experience.
About Inktech
Inktech Ltd provides printing services and operates in chemicals, petrochemicals, glass & gases, and manufacturing. The company is based in the UK with approximately $5.5 million in revenue.
