Office Manager

Spotware Systems is looking for a highly organized and detail-oriented Office Manager to ensure the smooth day-to-day operations of the office and support internal administrative processes.

- Oversee and coordinate daily office operations - Manage correspondence, including handling incoming requests and drafting responses - Organize and maintain calendars, meetings, and schedules - Prepare, update, and maintain documentation (Google Docs, Sheets, etc.) - Track tasks, deadlines, and ensure timely follow-ups - Take meeting notes and distribute minutes when required - Coordinate with internal teams and external vendors - Arrange business travel, meetings, and company events - Manage office supplies, vendors, and service providers - Handle confidential information with discretion and professionalism - Provide administrative support to team members as needed

- Proven experience as an Office Manager, Administrative Assistant, or similar role - Strong attention to detail and excellent organizational skills - Ability to multitask and prioritize effectively in a fast-paced environment - Proficiency in Google Workspace (Docs, Sheets, Calendar) - Fluency in Russian and English - Strong communication skills and a proactive mindset - Ability to handle sensitive information with a high level of confidentiality - Basic technical understanding is a plus - Experience using AI tools in daily work is an advantage

- Competitive compensation - Private medical insurance - Relocation support (if applicable) - Welcome baby bonus - Birthday voucher - Fully equipped office with meals and snacks throughout the week - Opportunities for professional growth

Spotware Systems is a leading fintech company specializing in online trading solutions. The company develops the cTrader flagship trading platform and cBridge liquidity bridge, serving 300+ brokers and 11 million traders worldwide.